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Course Materials Compliance Frequently Asked Questions

The Higher Education Opportunity Act (HEOA) contains provisions with which US institutions of higher education must comply in order to be eligible for Title IV funding (student financial aid). This act has several provisions which the University of Colorado Boulder must comply. You can read more fully about HEOA at http://www2.ed.gov/policy/highered/leg/hea08/index.html

Students should be able to view not only the courses available, but the textbooks (or other supplements materials) that will be required for a course by the time of registration. Additional information may be found in Section 133 of the Higher Education Opportunity Act - 2008
Students should be able to view not only the courses available, but the textbooks (or other supplements materials) that will be required for a course by the time of registration. Additional information may be found in Section 133 of the Higher Education Opportunity Act - 2008.

Yes, this policy requires that faculty and departments submit information regarding course materials to the CU Book Store in a timely fashion. Submitting this information as early as possible and before registration is important because:

  • It facilitates timely access and accommodations for students with disabilities.

  • It can lower course materials costs for students in the form of rentals, used books and purchasing options during the bottom of market cycles.

  • It helps fulfill the legal requirement to maintain, to the maximum extent practicable, a single, central and complete source of textbook information directly accessible by the students.

  • It enables students to determine the costs associated with their courses and make informed choices.

Based on survey responses from both grantees and students, CDHE has determined the definition of low-cost materials is defined as a total cost under $20. (Required material only.)

Yes, information needs to be collected for every course. See below for specific information on material types and how to submit them.

  • a. Materials requiring purchase from the CU Book Store or another provider e.g. traditional textbooks, journal subscriptions, software, lab kits, art supplies etc.

    Textbook information should be submitted through the adoption form using the textbook tab. Lab kits, art supplies, journal subscription, software, and other related items are submitted through the adoption form using the required supplies tab.

  • b. Traditional OER (Open Educational Resource) materials

    Details on each OER material should be given, if available. If you are using a large number of different OER materials, this can simply be summarized as “OER materials” and entered once on the adoption form using the OER tab.

  • c. Free materials that are not OER (Open Educational Resource) e.g. materials in Canvas, PDF’s, class presentations, library resources, etc.

    If these are the only materials needed for a course, and 6.a and 6.b above do not apply to the course, an adoption form should be submitted through the textbook tab stating “no text required.”

Campus policy states that faculty and departments are required to identify what books and other course materials are required for their classes before the day that students begin to register for classes.
While CU Boulder has designated the CU Book Store as the unit to maintain the course materials database for campus and all course materials information must be submitted to them, students are not required to purchase course materials at the CU Book Store. Faculty may also provide course materials information to other retailers and may inform students about other options for purchasing course materials.

Course materials information is also needed in order for the university to maintain Americans with Disabilities Act compliance. Disability Services needs sufficient lead time to gain access to and prepare books and materials in suitable alternative formats for students who need them.

Veteran students and others receiving certain scholarships need the ability to purchase their materials through the CU Book Store. Students may also wish to use the option of billing their needed materials to their Student Tuition and Fee bill.

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